I had the best of intentions.
I was going to get up, get moving, and get cracking on a big project that I was excited about.
And then it happened...
I followed my usual morning routine, which started with booting up my computer and checking email.
The rest was history.
I didn't get to my big project until much later so I didn't get as much done on it as I wanted (maybe needed) to. That led me to working longer than I intended.
Can you relate? I can't be the only one that has this lather, rinse, repeat love/hate relationship with email!
Email is essential for staying connected in today’s busy world, but it has a powerful influence on productivity.
How many times a day do you check your email and get lost among the messages?
Changing your email mojo will help you raise your productivity.
Here are some time-tested tips:
1. Only read an email once. Scanning an email and deciding to return to it later is a common habit. However, reading an email once and responding to it right away can increase your productivity.
2. Use automatic filtering and folder systems. Emails you receive on a consistent basis can be automatically filtered into their own folder. That way, you can control when you open and read them. This frees up more time to handle more important messages.
3. Schedule specific times to handle email. Instead of checking email throughout the day, scheduling it at specific times enables you to get more done.
4. Keep email closed while working. Email is a frequent source of distractions, so keeping the tab closed is one way to increase productivity.
5. Keep work and personal emails separate. Combining work with personal messages can create confusion. Separate emails and inboxes are essential for staying in control.
6. Write concise emails. Emails need to be concise and easy to read. This reduces follow-up questions, so your inbox stays smaller.
7. Clean out the inbox regularly. Emails can accumulate quickly, so clean up is essential. Eliminating spam and older emails is the first step.
8. Create standard responses. A standard response to an email reduces the time you spend writing and thinking about the message. Creating a group of general responses to common questions is an easy way to enhance time management.
9. Watch videos and read articles at specific times. Emails that come with attachments like videos or articles require more attention.
Your email mojo (AKA habits) can be changed to boost productivity. The inbox is a powerful way to stay connected and focused on work if you manage it effectively.
Think of your inbox as a tool and not a tyrant and start using it that way: as a means to effectively and efficiently communicate.
Leaving you with this from the lighter side: There's an email going around offering processed pork, gelatin, and salt. DO NOT OPEN IT - IT'S SPAM!